Q: My nanny is going to be out and about with the kids. Who pays for what and what are the best ways to make sure it works smoothly?
Petty cash…this can be a very sensitive issue, possibly one of the more awkward issues to address, too, but that can be remedied in several ways. Once again discuss this at the beginning! Be specific about what she can and cannot charge and what you will reimburse her for: breakfasts/lunches/dinners/snacks, souveniers (remember these are your kiddos…if they are used to bringing home stuffed animals from every attraction they will want to do the same with Nanny), entrance fees (if she is working you are paying for her entrance fee as well), errands (diapers, milk etc), transportation. The varying techniques I have seen for this are:
Get a credit card for her, you will see when/where every purchase has been made and tell her to bring home receipts. You can go about this in a few ways, one option is to give your nanny a credit/debit card attached to your bank account, and set up an e-mail alert for every time that card is used. The second would be to hand over your own card and write a note giving her permission to use your card.
Buy Now, Pay Later
Ask her if she can pay for smaller things, once again tell her to save receipts and reimburse her at the end of the week. This is usually fine for smaller things like snacks, but if it is going to be an expensive day consider a combination of these approaches.
Leave cash for everyone, and Nanny needs to provide (all together now) RECEIPTS! If you can pre-pay for activities…do so, it makes everything easier. Museum and Playhouse memberships/punch cards can be prepaid and many places allow you to add a nanny to your account gratis.
These are the basics, but there is much more to discuss…if you have any specific questions large or small do not hesitate to ask me!